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#How to create outlook email templates manual#
#How to create outlook email templates windows#

Your outgoing messages should look a lot different now.

Set your signature file to pop up in new messages as well as in replies and forwards.

In the next rows include your contact information: company name, address, phone, cell phone, fax, email address, skype or IM username (if you have one) and your website’s URL.

gif version of your logo (no more than 10Kb)

Leave a blank row and insert a small version of your company logo, by right-clicking on the place where you want to put it, then clicking “Browse” and picking a logo from your hard drive.

Choose your font and write your name and job title in the first two rows (you can bold your name).

Check “Start with a blank signature” and click “Next”

Assign a name to your new signature file.

Open Microsoft Outlook and click on “Tools” in the top menu.

You can save an email template without a default subject in Outlook. Enter a Subject if you want to use one for your message template. Select Home > New Email, or press Ctrl+N. To create your signature file follow this procedure: Create an Email Template (for New Messages) in Outlook To save a message as a template in Outlook: Create a new email message.

Create a signature file with your logo and company information.

If you want to use a serif-font use Georgia (it reads well since it was designed specifically for the web). Simple, sans-serif fonts like Arial or Verdana work best.

Don’t use any other graphic elements in the background.

Black text on a white background works best since it increases contrast and makes the message more readable. Now let’s look at a few simple ways to make it better:

The default font is dated (Times Roman).

#How to create outlook email templates manual#

These manual solutions help you in creating Email templates in Outlook 365 surely. Pick the Look in dropdown arrow in the Choose Type dialog box, simply select User Templates in File System. In the File name box, type a name for your template, and then click. In the Save As dialog box, in the Save as type list, click Outlook Template. In the message window, click the File tab. In the message body, enter the content that you want.

#How to create outlook email templates windows#

The graphic at the bottom looks amateurish and unprofessional. Steps to Open an Email Template: Pick the Home tab, pick the New Items >More Items >Choose Form. On the Outlook for Windows Home tab, in the New group, click New E-mail.

The texture in the background makes the text difficult to read.

There are several problems with this message: Let’s look at one example, using one of my “favorite” templates (Citrus Punch): These templates not only look unprofessional and make messages difficult to read, but they also represent a wasted branding opportunity. This habit is widespread even among employees of Fortune 500 companies. One of my pet peeves is to see people using cheesy Outlook stationery templates with their outbound email.